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New Assignment Congratulation Letter Format

Congratulations Letter Examples for a New Job

Sending a note of congratulations to colleagues when they hit big milestones, such as a new job, is a great way to keep in touch and strengthen a connection. You should send a personal congratulations letter to former co-workers or current colleagues who are leaving for a new position at a different company. Receiving this type of note lets people know that you are thinking of them. Plus, sending your best wishes and congratulations is good manners and a nice gesture.

Sending Congratulations for a New Job

Follow the tone and voice that you would typically use in correspondence with this connection - if you are writing to a former manager, your tone may be slightly more formal than if you are writing to a current co-worker who accompanies you on daily coffee breaks.

If you are sending the note via email, your subject line can be "Congratulations" or "Heard the Good News" or something along those lines.

Even though the note is a casual, personal congratulations, make sure that your spelling and grammar are correct, and avoid abbreviations and emojis. While this person is a friend, they are also a business contact, and in this context should be accorded the respect an associate deserves. Remember that your network is a key asset in your career trajectory, and making a good impression with all your colleagues will always be beneficial.

What Information Should You Include in Your Note?

The note doesn't have to be formal or complicated.

The main thing that you should communicate in the letter is your heartfelt congratulations.

If you are sending the note to a current co-worker, it's appropriate to mention how they will be missed at the office. You might take the opportunity to mention some of the projects you have worked on together, and some of the successes you have shared.

Let them know that you are happy they have a new opportunity, and wish them all the best.

If you're sending a note to a former colleague, and you haven't been in touch recently, you may want to let them know where and how you heard the news about their new position. You can say, "I saw on LinkedIn that you got a new job as account director over at Hayes and Burnes, and wanted to reach out to say congratulations."  

Your note is a good chance to reinforce your relationship, and you could also take the opportunity to suggest meeting for coffee to hear the details of their new position, and offer your support. You should make sure that you include your current contact information, and that you have theirs.

Sending a Card

Most often, a congratulations letter to a colleague for a new job will be sent through email, but sometimes sending a card through the post is appropriate. Especially today, when so much correspondence is read on a computer screen, a handwritten card can provide a personal touch to your sentiments, and may make your good wishes stand out from others. If you go this route, make sure your handwriting is legible, and as always, that your punctuation and grammar are flawless.

New Job Congratulations Letter Example #1

Dear Evelyn,

I was thrilled to hear about your new job with the Yankee Company. I know it's been a long search to find the right position, but it seems like this is going to be a good match for your skills and experience.

I'm looking forward to hearing all about it soon! When you have settled in, I would love to take you out for a coffee to catch up on everything. Best of luck with your first days in the new position.

Fond Regards,


New Job Congratulations Letter Example #2

Dear Dahlia,

Congratulations on the new position as Director of Finance at Woodstein & Burns! This is such a wonderful opportunity for you. Our loss will be W&B's gain, and I know you'll do such a fantastic job over there.

I'm sad to see you go, and I'll certainly miss our Monday morning coffee runs, but feel certain that you're making the right choice accepting this position.

Let's keep in touch, please! I'm eager to hear how the new position treats you.

Wishing you all the best,

123-555-1212 cell

Read More:Congratulations Letter Example for a First Job | Appreciation Letter Examples

More Congratulation Letters
Here are a variety of congratulation note examples to use to say congratulations for a promotion, a new job, and other employment related accomplishments.

Congratulations on Your New Job Email Example

How and Why to Send Your Best Wishes When They Get a New Position

When a friend or colleague gets a new job, it's both courteous and smart to send a congratulations note. Professional networks are oiled and maintained through small but positive expressions of support and encouragement, and a simple note of congratulations will be remembered by its recipient.

While the most personal approach would be to hand-write and post a traditional card by mail, it is also fine to send an email to express your best wishes.

Just be sure that it is personalized to reflect your relationship with the person you’re sending it to. Here is a congratulations note example you can tailor to send via email to someone who had found a new job.

Congratulations Email Message Example

Subject Line: Congratulations On Your New Position

Hello Steve,

It was with great pleasure that I learned of your new position at the Kiwi Company.

Having known and worked with you, I know that you are ready for such a challenge, and am impressed by your initiative in pursuing this wonderful new career direction. You have the necessary skills and experience and will make a terrific Team Leader. While we will miss your expertise and the general optimism and cheer you’ve generated in our department, I’m more than happy for your success in landing your new role. Please let me know if there is anything I can do to support you during your transition between jobs.

Best of luck as you advance in your career, and please keep me updated as to how things are going!


Joseph Purple

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Elements of a Congratulations Email for a New Job

In your email, be sure to include the company and position of the recipient’s new job. Add personal, specific details that exemplify why you believe that they will prosper in their new role. Wish them success, and offer to support them during their career transition.

Finally, be sure to include several ways to contact you, including email, phone, website and social media (such as LinkedIn) in the signature of your message.

You may also suggest getting together for coffee, lunch or a happy hour in a couple of weeks so you can catch up on how they are doing in their new position.

Should you send a traditional card as well? If you have a strong relationship, sending flowers, balloons, candy, or simply a lovely card in addition to the email is a nice touch.

Why You Should Send a Congratulations for a New Job

When your friend or colleague gets a new position, their number of contacts will grow. By maintaining contact with a person in a new job, you may be able to get introductions to people in that company.

If your friend is taking a position within your organization or company, they will still be making new contacts. A company that is hiring is undergoing changes and restructuring, and that means that exciting new opportunities will inevitably arise. If you provide a specific service or product, your friend may learn that it is needed in their new situation and recommend to their supervisor that you join their new team.

At times, you may have applied for the job that your friend was hired to fill.

Don't let that stop you from sending a congratulations message. Keep communications open with an upbeat and supportive email.

If you maintain a positive relationship with them, even after a competitive job search where they were chosen over you, you can learn more about their new job and use this information to craft your applications to similar positions in the future. Follow up with another note in a couple of weeks, suggesting getting together to see how things are going.

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